The IJC is committed to safeguarding your privacy and your personal data. Please read the following policy to understand how your personal data will be treated.
2. What is personal data?
Any information about you is personal data. In particular, that includes any information which can help identify you such as your name, date of birth, address, phone number or email address.
In addition, information to the effect that you have looked at our website or our Facebook page or attended an event at IJC is also personal data.
3. What personal data do we collect about you?
The only personal data we record in our files are the data which you give us. That is, your name, address, telephone number, photo ID and so forth.
Under the EU’s General Data Protection Regulation (GDPR) certain information is especially sensitive and particular care is required when processing it. Data about a person’s religious beliefs or racial or ethnic origin fall within this category.
4. What do we use that data for?
Your privacy and data protection are of the utmost importance to us, and so is the security of our members and visitors and everyone else who has any dealings with us.
Initially, we use your personal data to carry out a security check before we can invite you to attend our services or other events. Once we have given you security clearance, we use that data in the normal course of our activities. As you would expect, to be able to run the organisation at all, we may have to communicate certain personal data about you to the members of the Board, our administrator and anyone else involved in running IJC.
In addition, we process your personal data in order to send you our newsletter and other emails about our activities.
5. When do we communicate your personal data to outsiders?
Under the GDPR, data about a person’s religious affiliation or racial or ethnic origin cannot be shared with anyone outside our organisation without that person’s consent. In any case, we have always followed that practice for security reasons.
As you know, we share a building with Beth Hillel, our French-speaking sister synagogue. We cooperate very closely with them, and frequently hold joint services and events. This means that we cannot avoid transmitting some personal data to them.
For instance, security at our events is usually ensured by Beth Hillel’s guards. So we have to give them the lists of our members, regular attendees as well as newcomers who have just received security clearance from us.
Occasionally, we hold events on other premises or at Beth Hillel, but at a time when they do not have an event. In that case, we use our own security guard; and of course he has to receive the same personal data.
Also, if you apply to attend the services of another synagogue somewhere in the world, as part of their security vetting they might well ask you if you have been a member of another synagogue or attended events there regularly. If you mention our name, the other synagogue will no doubt contact us with a view to confirming what you say.
We will not mention your name or put any information about you on our website, Facebook page or monthly newsletter without your consent. This applies to all our communications with non-members.
6. How long do we retain information about you?
We will only retain your personal data for as long as necessary for the purposes of identification, security and billing. More specifically:
- our copy of your photo ID will be kept for one year, unless there is a specific security reason to keep it for longer. In that case, you will be informed.
- your contact details will be kept for five years after you leave the IJC, or longer if you agree; and
- other personal data will be kept for one year after you leave the IJC or ask to be removed from the mailing list.
This data base will be reviewed several times a year so as to remove the relevant data. So we cannot promise that this will necessarily occur precisely on the anniversary of the date on which we received the data from you.
If you ask to be removed from our list of visitors or our mailing list we will remove that information immediately except where there is a specific security reason for us to retain it. In that case, you will be informed.
You should be aware that it may be in your interest for us to retain your contact details, for instance if you want us to let other synagogues know (as part of their security vetting) that you have been one of our members or an authorised visitor (see point 5 above). Another reason for you to grant your consent for a longer retention period for your contact data is to allow you to remain a part of the worldwide IJC alumni group and continue to receive news about the IJC.
In any case, you have the right to correct the data which we keep on you.
The reason is that the GDPR became applicable in May 2018.
You will find more information about the GDPR and related matters on the website of the Belgian Data Protection Authority https://www.dataprotectionauthority.be/
Peter Oliver firstname.lastname@example.org
The IJC’s administrator email@example.com
Contact details for the Belgian Data Protection Authority may be found at: https://www.dataprotectionauthority.be/